The System You Currently Use
There are a lot of businesses that do things a certain way because it’s been handed down from generation to generation. Nothing has changed or updated in the many years of doing business – even if it takes more time and effort.
Then there are businesses that had to start on a shoestring budget, so they had to keep the costs to a bare minimum. The owner had to devise a system that could work on the limited budget that was available.
Here’s the good news. Some of those limited budget plans and ways of running your business are good just the way they are. If something is working okay for you and getting the job done and you have good client satisfaction, then you don’t have to make any changes just for the sake of change.
Remember that systemizing a business is always done for a purpose. Some of these reasons could be for improving operations, offering better customer service, making an increased profit, following new guidelines and creating more productivity.
If what you have can’t be markedly improved on in any of those areas, then you should leave it alone. Take some time and pay attention to how each of your systems operates.
Write down how each area of your business performs and how it’s possible that it might be better handled. For example, if you have a business with hundreds of incoming emails every day, but only one person responding to them, you can bet that your business can improve its customer service if you add a more efficient system.
Once you have an overall picture of how your systems are operating, you’ll be able to see which ones could be changed to make your business more efficient. Even if you can’t make all of the changes that you’d like to make at once, start by making the changes that you can.
Choose which area of your business should be systemized first based on the burden it’s causing or the profit potential it has, and go with that one. Establishing a system that works right for your business might involve some trial and error – but the improvements will be worth it in the long run.
Don’t be intimidated, establishing a system is as simple as writing down the steps of a task so that someone could follow along and do them.
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